Last updated: 27 September 2021
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed, shared and used by us, and how you can exercise your privacy rights. Please read the following carefully to understand how we use your personal data.
This policy applies to personal information collected by the Green Britain Foundation; a limited company without share capital, registered in England and Wales under company number 08121843 and charity number 1148783 and whose registered office is at Lion House House, Rowcroft, Stroud, Gloucestershire, England GL5 3BY. We are registered with the Information Commissioner’s Officer with registration number ZA013293.
In these terms and conditions “GBF”, “we”, “our” or “us” means the Green Britain Foundation, and “you” or “your” means you, our customer.
What does the Green Britain Foundation do?
We are a charity, and our aims are to promote the protection and improvement of the physical and natural environment for the benefit of the public. We run the Ministry of Eco Education (“the MoEE”): a collaboration of teachers and other specialists working together to place sustainability at the heart of education.
How we collect your information and why
Information that you provide voluntarily
We collect your personal information when you contact us, use our website under the domain name www.minstryofeco.org (the “Website”), or when you request information from us.
The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information.
Information that we obtain from third party sources
We may collect your personal information from third party sources, but only where we have checked that these third parties either have your consent, are otherwise legally permitted or required to disclose your personal information to us.
We may also collect information about you that is publicly available from public sources such as business directories.
Information that we collect automatically
When you visit our Website we may collect certain information automatically from your device. In some countries, including countries in the European Economic Area, this information may be considered personal information under applicable data protection laws.
How to manage your cookies
When you use the Website, we collect information about your activity by using cookies and similar tracking technologies. Cookies are small amounts of information which we store on your computer. Cookies make it easier for you to log on to and use the Website during future visits. They also allow us to monitor Website traffic and to personalise the content of the Website for you.
Use of your information
Your information will enable us to communicate with you and to give you access to all parts of the Website. It will enable us to manage our business and our relationship with you, including by contacting you where necessary concerning your use of the Website, and handling any complaints or queries you may have. We will also use and analyse the information we collect so that we can administer, support, improve and develop our business.
We may use your information to contact you for your views on the Website or its content, to notify you occasionally about important changes or developments to the Website, or to tell you about new products or services supplied by the Ministry of Eco Education, the Green Britain Foundation or third parties that we think may be of interest to you. If you would rather not receive future marketing e-mails from us please let us know by emailing us at email@example.com.
We will only use your personal data for the purposes which we collected it, unless we reasonably consider that we need to use it for another reason, and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with this policy, where this is required or permitted by law.
Disclosure of your information
The information you provide to us will be held on our systems and may be accessed by or transferred to any entity in our corporate group (the Green Britain Group), including any entity that acquires us or that we may acquire. This may include staff working outside the UK and third parties some of whom are located outside the European Economic Area. Such third parties process information, fulfil orders and provide support services on our behalf. A list of third parties can be made available on request.
We may also transfer or disclose your personal information to our service providers, professional advisers and to such other parties as we consider necessary for the administration of the Website and related business. Countries outside the European Economic Area do not always have such strong data protection laws and so we limit when and how we transfer data to them. If we do transfer data we will always take steps to ensure that your information is used by third parties in accordance with this policy and that we comply with applicable legal requirements to ensure adequate protection for your information. When we collect your personal information we may process it in any other countries. We will only transfer your personal data to countries that have been deemed to provide an adequate level of data protection for personal data by the European Commission or other national body.
Sometimes the law requires us to disclose your information. We will respond to requests where our compliance is required by law or where we receive a request from a public authority or law enforcement agency; there is a threat to the safety of you or any other person; or we suspect you of committing fraud. We may transfer your personal data as a part of a corporate reorganisation, business sale, or other merger activity, but in those circumstances any recipient will be obliged by law to comply with this policy.
We will only otherwise disclose any of the information you provide to us when permitted to do so by applicable law or with your consent.
Legal basis for processing personal information
Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.
However, we will normally collect personal information from you only where we need the personal information to perform a contract with you, where we have your consent to do so, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms.
If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the time we collect your information, and will advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information).
Similarly, if we collect and use your personal information in reliance on our legitimate interests (or those of any third party), we will make clear to you at the relevant time what those legitimate interests are. If you use the Services or the Website our legal grounds for processing your personal information are summarised below:
Delivery of the Service.
Set up and otherwise administer your account(s) for Services and products which we provide to you, this may include linking different Services which you receive from us.
Contacting you in connection with the Services and your account (including through the use of electronic communication, e-mail, SMS or telephone)
Assisting with statistical analysis to assess and improve our services or Website.
Verifying your identity when you make enquiries by phone, email or letter.
Responding to requests by law enforcement authorities for access to your personal information.
Protecting our businesses and other customers from fraudulent activities.
The detection and prevention of theft, fraud, money laundering.
Record keeping in relation to video call appointments.
Contacting you about the Services.
Sending you updates by email, post or SMS when you subscribe to our mailing list.
Video call appointments, these are not recorded unless consent is provided at the onset.
If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact our Data Protection Officer at firstname.lastname@example.org.
We will retain your information for as long as you continue to use any services offered by us and for a period of 6 years (or as long as the law requires) after your account has closed. We may decide it is necessary to retain your information for the purpose of resolving disputes or payment issues, or because it is still useful to us to analyse your use of such services.If you have requested information about the services we provide, we will retain your information for a period of up to 2 years from the provision of the information requested, after which your personal data will be deleted, providing that there is no ongoing legitimate reason for us to retain it.When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
Access to information and exercising your rights
You are entitled to access, correct or update your personal information, you can do so at any time by contacting us using the contact details provided under the “Contact” heading below.In addition, in certain circumstances you can object to processing of your personal information, request deletion of your personal information, ask us to restrict processing of your personal information or request portability of your personal information. Again, you can exercise these rights by contacting us using the contact details provided under the “Contact” heading below.Similarly, if we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
You have the right to complain about our collection and use of your personal information. In the first instance you should contact our Data Protection Officer by emailing email@example.comIn the event that you are unhappy with the Data Protection Officer’s response you may raise your concerns with the Information Commissioner’s Office at https://ico.org.uk/concerns/We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
All comments, queries and requests relating to our use of your information are welcomed, using the following details:The Data Protection Officer Green Britain Foundation Limited Lion House Rowcroft Stroud GL5 3BY
Customer services hotline
Within the UK: 0333 800 5500Outside the UK: +44 3338 005 500Email: firstname.lastname@example.org